Thomas Pond Improvement Association Meeting of the Members Meeting Details
June 22, 2024 at 9:00 AM (Check In begins at 8:30)
Raymond Public Safety Building
Attendance is open to those individuals who own property with a right-of-way to Thomas Pond
Written ballots will be counted immediately following the meeting
Members will be able to watch/listen to the meeting via Zoom, but not ask questions or vote
Zoom link Meeting ID: 894 8210 3014 Passcode: 7JeSet
Click the links below for more information on the two major topics:
• Amendments to the Articles of Incorporation and By-Laws
• Water Levels and Dam and Water Level Management Plan
Voting Options
Members of TPIA may vote in person at the meeting or may give grant a proxy to vote on their behalf to another TPIA member who is attending the meeting using this Proxy Form. All Proxy forms must be signed by both the person granting the proxy and the person receiving authority to vote to be valid.
Voting on the following will be via written, signed ballot only. Ballots may be obtained by clicking the links below.
• Articles of Incorporation and By-Laws Ballot
• Water Levels and Dam and Water Level Management Plan Ballot
A TPIA member may give a completed, signed ballot to a Proxy Voter to be handed in at the meeting. In this case, both the members (Proxy Grantor and Proxy Holder) must sign the ballot and the Proxy Holder must attend the meeting in person.
Individuals attending via Zoom will not be able to vote or ask questions over the zoom link. If you are attending by Zoom and wish to vote, you must give a Proxy to a member attending in person
Agenda
Meeting Called to Order
Welcome & Introductory Remarks
Public Safety Presentation
Meeting Ground Rules
Administrative Items
Approval of Prior Year Minutes (Vote) [Please read in advance]
Treasurer’s Report (Vote) [Please read in advance]
Annual Dues (Vote)
Dam Keeper’s Report
Water Quality Update
Nominations and Elections for Board and Officers (Vote)
By-Laws/Articles of Incorporation
Member proposed By-Laws/AoI Presentation
By-Laws/AoI Presentation
By-Laws/AoI Floor Discussion
Written vote
Survey Results Presentation & Q&A
Management Plan
Member Proposal Presentation
Presentation
Management Plan
Floor Discussion
Written vote
New Business
Brief Update on Allen Solar Farm Proposal
Publishing Concerns to Website (Vote)
Dam Condition and Fund-Raising Goal
Other New Business
Meeting Wrap-up
Adjournment
Written Vote Counting (Location TBD)